AI due-diligence letter template
A free Word template for the written due-diligence request RICS 4.1 requires before relying on an AI system — all six minimum information requests, ready to send to a supplier.
Free download — no sign-up. Word document.
What's inside
- The six written information requests the standard names as the minimum: environmental impact, development stakeholders, data-law compliance, personal-data permissions, training-data accuracy and bias, supplier liability.
- Framing that asks suppliers to state explicitly where information is not available — gaps must be recorded as risks.
- A repeat-on-material-change clause, because models change under existing contracts.
How to use it
- Send one per materially-impacting tool — including free tools and AI embedded in platforms you already own.
- File the answers against the tool's entry in your systems register.
- Carry unanswered questions to the risk register with a RAG rating rather than waiting indefinitely.
Templates cover the format; keeping them current is the real work. In ComplyQS these records generate and update themselves from the decisions you log — 180 days free.
Try ComplyQS insteadRelated reading: AI due diligence: the six questions explained · Where the gaps get recorded
This template is general information, not legal or professional advice — adapt it to your firm's circumstances. ComplyQS is not affiliated with or endorsed by RICS.